PDF (Portable Document Format) has become a standard format for representing data in digital form. A PDF file is essentially a compressed version of your document, but it can be easily opened and read by anyone with a computer or mobile device. The benefits of this format are numerous:
Encrypted file format
PDF encryption is a way to convert your files into an encrypted format. You can add password protection to your PDF file and no one can open it unless they know the password. This ensures that any sensitive information or data present in these documents remains safe from prying eyes. The PDF document can be created on various PDF editor platforms in Windows, Mac OS X or Linux operating systems and also on mobile devices like Android phones or tablets that use Google Chrome as their default browser for viewing web pages.
Most portable file format
You can share your files across different systems, platforms and applications. PDF is the preferred file format for data because it’s one of the most portable file formats in use today. You can also easily convert any document or application into a PDF.
This means that you can create a document on your computer, print it on paper, then transfer it to another device (like an iPad) and read that same document again without losing any information. You can even add signatures on a PDF file to keep the exact authority as a paper document, and this can be done easily with the help of some user-friendly online platforms.
It’s important to note that this portability doesn’t just apply between computers—it also applies between people! In fact, you’ve all seen this before: someone sends you an email attachment with some important documents attached and when you try opening them up on their system (or even yours), they don’t open at all!
According to Adobe Acrobat, “Online PDF editor lets you add text, sticky notes, highlights, drawings, and more to PDFs with ease. Just upload a file and sign in to annotate it.”
Universally accepted and supported
One of the major reasons why PDF is a preferred format for data representation is that it is universally accepted and supported by all major operating systems. PDF has been around for more than 15 years, and it has evolved into an open standard that works across multiple platforms. In other words, you can create a PDF file on one computer system and send it to your friend who uses another type of operating system with no problem.
In addition to being able to view them in any browser or program, they’re also universally compatible with mobile devices like smartphones, tablets and e-readers such as Kindle Fire HDX 8.9″ Tablet which runs on Android 4.4 KitKat OS (codename: KLP).
Can be compressed
PDFs can be compressed, encrypted, and viewed on any platform and operating system.
A compressed pdf file will reduce your file’s size and make it easier to store in a document management system. For example, an encrypted pdf file can only be read by those who have the password or encryption key.
You can view these documents on any device with a free reader, such as Adobe Acrobat Reader or Foxit Reader.
Pdfs are the ideal option for representing data. They are encrypted, portable and universally accepted by all devices. This makes them perfect for securely sending sensitive information over the internet or storing important documents offline without worrying about losing access to them should something go wrong with cloud services.